03-05-2012 HRA MIN - Laserfiche WebLink

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Housing & Redevelopment Authority D4arch 5, 2012 ----------------------------- Page 2 Hosington Koegler Group (HKGi). Landform's proposal is X3,300 and HKGi's is 56,300. • Ms. Deckert noted that the HR:~ does not have to accept the low quote for professional services. Ms. Deckert reviewed the schedule for the project, noting that the goal for the completion date is no later than June 28. Design costs «-ill be paid from the Other Professional Services line item in the HRA's 2012 budget. Commissioner Motin asked how many parking spaces were possible. ?GIs. Deckert stated that staff has estimated 2~ spaces with architectural elements and approximately 30 spaces without. Commissioner 1\Iotin suggested a special meeting of the HRA to reviea% bids for the project, in order to meet the time line, and the other commissioners concurred. 1\1s. Deckert introduced Paul Paige of HKGi, landscape architect. Mr. Paige stated be was an Elk River resident and former Parks and Recreation Commissioner. He reviewed his proposal and experience. He noted that HKGi designed the River's Edge Commons Park. He stated lus proposal and price is flexible and they could provide more or less as far as services, in order to meet the HRA's budget. Ms. Deckert introduced Kendra Lindahl of Landform. Ms. Lindahl stated she was a former planner for the City of Elk River, as well as a resident. She stated she would work with the downtown businesses owners for their input. Ms. Lindahl explained that design of the space could be part of a larger, phased project, and can be as detailed or a simple as the HRA desires. She discussed her experience in other neighboring communities. She noted that she takes personal interest in the project, since it is "her" town, and that is why they have lowered their price for the design. Ms. Deckert stated that she reviewed the proposals with City Engineer Justin Femrite, and he stated that he felt HKGi could provide a more detailed design that related to what is already in the downtown, since they designed the River's Edge Commons site. Commissioner Kuester questioned if there was room for "outdoor dining" space. Ms. Deckert stated that the downtown businesses expressed interest in this possibly, and could be as simple as providing a picnic table. Commissioner Toth asked if more than one design concept would be provided. Ms. Deckert stated that staff has requested a minimum of three design options. Commissioner Toth asked what the maximum number of parking spaces would be if there were no amenities. Ms. Deckert stated staff estimated 28 - 30 spaces with no amenities. Commissioner Toth suggested 3 designs, incorporating 20 parking spaces, 25 spaces and 30 spaces. Commissioner Motin stated he leaned toward Landform. He stated that he has heard some concerns that the space would be turned into a park. He also had a concern that if outdoor eating was encouraged, garbage could become a problem. He also felt it would be good to give Landform a chance to work in the city with minimal risk. Commissioner Kuester asked if the city engineer expressed any concern regarding storm drainage. Building Official Bob Ruprecht stated that Landform indicated they have a civil engineer on board to address any concerns, but that he did not anticipate any problems with storm drainage. Commissioner Toth stated that he would like the downtown businesses to be able to utilize • the space for promotions and displays. He did not want the architectural elements to