8.1. SR 02-21-2012 - Laserfiche WebLink

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REQUEST FOR ACTION TO ITEM NUMBER Ma or and Ci Council 8.1 AGENDA SECTION MEETING DATE PREPARED BY Administration February 21, 2012 Justin Femrite, City Engineer on behalf of the Public Works Committee ITEM DESCRIPTION REVIEWED B~/ Public Works Facility Phase II Project Items Tim Simon, Finance Director REVIEWED BY ACTION REQUESTED 1. Approve the bids for the Public Works Facility-Bid Package 2. 2. Re-assign the contracts to RJM Construction in accordance with our Construction Manager at risk agreement. BACKGROUND/DISCUSSION Over the past several months, the Public Works Committee has been working with 292 Design Group and RJM Construction on the preconstruction process. On January 9, 2012, the City Council authorized the advertisement of Phase II bids. Phase II of the project involves the construction of the new building addition and associated renovations to the existing facility. Brian Recker from RJM Construction will be in attendance to present the results of the bids that were received on January 31, 2012. Timeline for Phase II: Council Approval for Advertisement to Bid January 9, 2012 Receive Bids for Phase II January 31, 2012 City Council Award of Phase II Contractors February 21, 2012 Phase II Construction Apri12, 2012 -January 15, 2013 The Public Works Committee has worked diligently through the design process to assure the project could be delivered within budget. With the assistance of the 292 Design Group and RJM Construction, we have conducted a thorough evaluation of all components of the facility. Decisions to add and remove components were made throughout the process, to assure the project meets the budget yet delivers a final product that meets the goals for its projected uses over the next 40-years. The Public Works Committee recommends award of the contracts and alternatives as detailed in the attached memo from RJM Construction. F I NANCIA<. I MPACT A breakdown of each bid category and its associated costs is included in the attached memo from RJM Construction. These bid prices reflect the amount the City of Elk River will pay for the project. Through our construction manager at risk agreement with RJM Construction, they guarantee to deliver the project at the prices bid. RJM's 95% budget estimate was $8,886,235 for construction with a total project cost of $9,579,135. After bidding and selection of alternatives, the total construction cost is $8,835,033 with a N:\Public Bodies\City Council\Council RCA\Agenda Packet\02-21-2012\phase2awazdofbids[I].docx