4.3. SR 02-13-2012 - Laserfiche WebLink

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~~ `~V~'r iPad/Tablet Device Guidelines Pu ose These guidelines pertain to city employees and Council Members who are issued a device purchased by the city. The purpose of these guidelines is to outline the responsibilities and care required for city-issued iPad or tablet devices. The devices are intended to be utilized by staff members and Council Members fox the purpose of enhancing meeting workflow, reducing the use of paper agenda packet materials, improve staff efficiency, and to improve the timeliness of Council, staff and resident communication. Ci Use Issued devices are intended for professional use. The city does not maintain loaner devices, so users will be responsible for conducting meetings without a device in the event of a lost or misplaced device. • Devices shall be maintained in a suitably charged state during work hours. • Inappropriate media may not be used as a screensaver or background photo • Devices will be secured with a minimum eight (8) digit numeric pass code. • Sound shall be muted at all times unless needed for instructional purposes. • Personally-owned music, games and apps may onh~ be present on city-issued device when using a personal Apple Ill iTunes account. • In case a device is restored to its original. condition, the user is responsible for restoring any personal content. • City staff is not responsible for backing up personal related content. • Users may- save work locally on the device. It is strongly recommended that users utilize the city-desigmated online storage technology. • Information stored on the iPad or tablet device could be classified as public, private, or other data and is governed b~~ the Minnesota Government Data Practices Act (MN Statute Chapter 13) and must be treated accordingly. • Staff and Council Members should retain information stored on the iPad or tablet 'device in keeping. with city policies and procedures per the General Records Retention Schedule. Personal/Home Use The iPad ox tablet device is a powerful computing tool. City-issued devices may be taken home provided the use is consistent Rrith the Email/Internet portion found in the Personnel Policy Manual. Failure to adhere to the policy shall result in the revocation of such use privilege. Users are allowed to connect devices to non-city wireless networks. While instruction and advice may be offered, the city staff is not responsible for home network use or support. It is the policy of the city to maintain the right to access and disclose any and all messages communicated through electronic means when city issued equipment is used. Regardless of the intent of the message (business or personal), any employee involved has no right to privacy, ox to the expectation of privacy, concerning the content of any message or the intended destination of any message when using city-issued equipment.