6.5. SR 01-09-2012 - Laserfiche WebLink

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MEMORANDUM 1~1V~'Y' TO: Phil Hals, Part Time Street Superintendent CC: Mark Thompson, Assistant Street Superintendent Justin Femrite, City Engineer Lauren Wipper, Human Resource Representative FROM: Lori Johnson, City Administrator DATE: March 8, 2011 SUBJECT: Transition of Duties This week you returned to work after a six week vacation and began working part time as you transition to retirement. As you anticipated, this change in your work status requires a change in duties and responsibilities in order to ensure smooth operation of the street and equipment services divisions. Today we met to discuss the transition and how we proceed. You agreed with the proposed changes in duties and responsibilities and, in fact, suggested additional changes. This memo outlines the items we agreed upon at our meeting. As we discussed, the day to day management of the divisions is best handled by an employee who is full time. For that reason, the day to day management of the two divisions needs to transfer to Mark with the expectation that you will provide assistance and backup. Mark has been filling this role well during your extended vacation. He and I have communicated frequently during your absence about issues and ideas. Additionally, Mark and Justin have teamed up on several matters and have shared information and ideas. With you available as a resource to Mark during this transition, I expect that the transition will go very smoothly. In addition to assisting Mark in the management of the divisions, there are several important projects that need to be completed. These projects fit well with your part time schedule in that you have the expertise needed to complete them, they are projects that can be done independently, and although they have deadlines, the deadlines are far enough in the future that you will easily be able to meet them. Below axe the projects and other assignments we specifically discussed during our meeting: 1. Rate remaining street segments for condition: Last year the city committed to rating all of its street segments to create an up-to-date, usable pavement condition index. Justin has rated one third of the streets. You and Mark were originally assigned the