8.5. SR 12-19-2011 - Laserfiche WebLink

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REQUEST FOR ACTION TO ITEM NUMBER Ma or and Ci Council 8.5. AGENDA SECTION MEETING DATE PREPARED BY Administration December 19, 2011 Calvin Portner, Ci Administrator ITEM DESCRIPTION REVIEWED By Approve Filling Part-Time Recreation Assistant Position and Lauren Wipper, Human Resources Hiring Aubra Podolske Re resentative REVIEWED BY ACTION REQUESTED Approve filling the vacant part-time Recreation Assistant position and hire Aubra Podolske to fill the position. Ms. Podolske would begin at step A of pay grade 3 effective January 3, 2012. BACKGROUND/DISCUSSION The Parks and Recreation Department currently has two authorized part-time Recreation Assistant positions, one of which has been vacant since January of 2009. The positions provide frontline service desk work during operational hours. Through 2010 and 2011, the vacancy was covered by other full-time recreation staff and staffing through the Minnesota Workforce Agency. In the summer of 2010, with the full-time vacancy of director and leave of absence of another employee, a temporary service desk staff member was hired, utilizing savings from the vacancies. This position is not funded for 2012, as the director vacancy has been filled. The Recreation Assistant (service desk) position provides vital customer service to residents by processing registration, answering questions, processing facility requests, maintaining park maintenance logs, providing office support, maintaining/updating social media pages and assisting program marketing. By filling both part-time Recreation Assistant positions, the department will be able to continue to provide quality programming and customer support, maintain a strong marketing program intended to generate increased revenue and provide support for maintenance activities to ensure safe, clean and functional facilities. If approved, the department intends to increase the hours of the existing position, Jackie Riebel, from 20 hours to 24 hours and fill the vacant position at the 20-hour level with the existing staff member, Aubra Podolske, who has performed well in the position in the temporary role. Provided satisfactory performance, Ms. Podolske will be eligible for a step increase on July 3, 2012. FINANCIAL IMPACT In the 2012 budget, the City Council identified funding for positions in the Council Contingency line item, subject to the Council's approval. P6Nt~EB i 1z C:\Users\jjohnson\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.C~utlook\SFWAYSNS\A Podolske RFA.docx