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REQUEST FOR ACTION <br />To Item Number <br />Ma or and Ci Council 8.3 <br />Agenda Section Meeting Date Prepared by <br />Administration December 19, 2011 Tim Simon, Finance Director <br />Item Description Reviewed by <br />Approve 2011 Budget Amendments Cal Portner, Ci Administrator <br /> Reviewed by <br />Action Requested <br />Approve the budget amendments as stated in the proposed 2011 budget amendments attachment. <br />Background/Discussion <br />Budget amendments are presented to the City Council each December in accordance with the city's <br />Financial Management Plan. Sections 6.3 and 6.3.1 of the Financial Management Plan regarding budget <br />amendments axe reprinted below for your reference. <br />6.3 The budget shall be adjusted as needed to recognize significant deviations from original budget <br />expectations. The Council shall consider budget amendments each December. Budget amendments <br />are intended to recognize changes made by the Council during the year, to reflect major revenue and <br />expenditure deviations from budgeted amounts, and to consider year-end budget requests. Budget <br />amendments are not intended to create a budget that matches budgeted revenues and expenditures to <br />actual revenues and expenditures. <br />6.3.1 Administrative budget amendments may be made throughout the year by Department Heads to <br />adjust line item budgets within their department as long as the total departmental budget does not <br />change. These line item budget changes exclude personal service and capital outlay categories. <br />Administrative budget amendments must be requested in writing and approved by the City <br />Administrator and Finance Director. <br />During the course of the year, the City Council approves items which are not included in the adopted <br />budget. Some of the expenditures are authorized to be taken out of the Council Contingency budget. <br />Also, during the course of the year, a grant may be received or another revenue source identified in which <br />case both the revenues and expenditures are approved. Department heads make administrative <br />adjustments as allowed by the Financial Management Plan. All of these items are incorporated into the <br />year-end budget amendments presented to the Council for approval. <br />There are no significant changes to the 2011 expenditure budget. At this point, most departmental <br />budgets axe at budget targets. The administration budget will be adjusted for the net amount of the <br />severance payout and staff transition savings. <br />Revenue amendments are proposed for the following items. <br />tANtRE~ 8~ <br />~U <br />