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City Council Minutes Page 3 November 7, 2011 ----------------------------- 10.1. Snowplow Overtime for 2011 /2012 Season • Mr. Fortner presented the staff report. He noted this snowplow polity would be an interim polity to guide staff through the 2011/2012 snow season and a more permanent policy would be brought for Council review when he completes a more thorough review of all city policies, including overtime/comp time polity. Mr. Simon noted the 2012 preliminary budget included an increase of $5,000 for overtime from $15,000 to $20,000 for snowplow routes (in the snow removal budget). He stated the Park Maintenance budget will need to be fine-tuned and he will have a recommendation on an overtime amount for parks maintenance when the 2012 budget is reviewed later on in the month. Councilmember Westgaard expressed concerns with monitoring the employee overtime hours. He stated he would prefer that overtime be paid out and not banked as banking compensatory time and then trying to use up banked time only pushes off work duties even further. Mr. Fortner stated both department heads and division managers have access to their budget in real time and would be responsible for monitoring comp levels, as well as discussing an agreement with the employee before the snow event to determine if time would be banked as compensatory or paid out in overtime. He also stated he would soon be reviewing the entire personnel polity, reviewing the entire citywide compensatory and overtime polity for all employees, and he would bring suggestions back to Council at a future date for discussion. • MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE SNOWPLOW OVERTIME POLICY FOR THE 2011/2012 SEASON AS OUTLINED IN THE STAFF REPORT. MOTION CARRIED 5-0. 10.2. Governance (Verbal Update Mr. Fortner gave a verbal update regarding the memo presented to Council on October 7, 2011, from former interim City Administrator Bob Thistle on the topic of Council Governance. He requested Council consensus on how to move ahead in developing a set of operating protocols for the Council in regard to memos to Council, the role of Council Liaison to various City Commissions, and communication between Council, the city administrator, and staff, among other topics of consideration. Council consensus is for Mr. Fortner to bring back to a future worksession a listing of the current policies that are in place, and have Council review each item individually in order to develop a set of operating protocols. 10.3. 2012-2016 Capital Improvement Plan Update Mr. Simon presented the staff report. Park Dedication Fund Mr. Simon reviewed the Park Dedication Capital budget. Discussion took place regarding • the decrease in revenues in recent years in this fund due to the recording of new plats slowing. Pinewood Golf Course will be paid in full in 2013 with a balloon payment.