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MEMORANDUM <br />~~ <br />TO: City Council <br />FROM: Lauren Wipper, <br />Human Resource Representative <br />DATE: October 3, 201 <br />SUBJECT: Overtime and Compensatory Time <br />Earlier this year, the City Council requested information regarding the City's overtime and <br />compensatory time policies. This information is included for your discussion. <br />The two written policies for non-union employees that address overtime and comp time are <br />included with this memo. One is the Overtime and Compensatory Time for Non-Exempt <br />Employees policy from the City's Employee Personnel Manual and the other is city council <br />meeting minutes from May 28, 2002 indicating that employees working on snow removal on <br />a Saturday or Sunday be paid overtime. The other policy that has been long time practice <br />but that I am unable to find in writing is paying overtime to wastewater employees when <br />they work the weekend rotation hours. The overtime and compensatory time articles from <br />the city's two union contracts are included as well. <br />Overtime pay is set each year in the annual budget. The Overtime and Compensatory Time <br />fox Non-Exempt Employees policy defines overtime and then goes on to state that <br />"overtime compensation will be paid for overtime hours" unless requested as comp time. <br />When we began dealing with the constraints of a tight budget, overtime budgets were <br />reduced and the interpretation of the overtime and comp time policy changed. As allowed <br />by the Fair Labor Standards Act (ELBA), employees were required to bank compensatory <br />time and then use those hours (not allowing a cash out) to ensure that they met the end of <br />year policy requirements as stated in the second to last paragraph of the policy. (Patrol, <br />investigations, and wastewater were allowed to continue cashing out comp hours.) The <br />street and equipment services divisions have requested a change to their "year" a couple of <br />times to ease the difficulty of meeting the end of year comp bank hours requirements while <br />still performing necessary snow removal activities. The park division chose to stay with the <br />December 31 year end date. <br />The spreadsheets attached show the overtime and comp time details for all of 2010, and <br />2011 through September 10. When reviewing them, please remember that 2010 has three <br />