6.2. SR 11-14-2011 - Laserfiche WebLink

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1. Elections 2. Alarm calls 3. Wastewater system maintenance 4. Meeting minute-taking 5. Police report preparation The budget also accounts for overtime that is less consistent, snow event plowing. We currently budget specifically for plow route overtime. To avoid further disrupting workflow due to the use of comp time, the policy should allow for overtime earnings. Overtime can be budgeted for using historical trends and be managed by department directors and division managers. In the case of a budget overage, directors should be expected to hold expenditures elsewhere in their budget. Inconsistent policy usage/application by each department Individuals who plow specific street plow routes are currently able to earn overtime, regardless of which department they are assigned. Park Maintenance, Building Maintenance, Administration, Recreation and Equipment Services have relied on comp time. Budgeting for and tracking overtime use would allow us to better determine if staffing levels meet operational needs. Further, there is often a challenge with employees accounting for their total hours worked. Often, when overtime/comp time cuts are discussed it is misunderstood that timecards must reflect actual hours worked. Managers must consistently communicate this message and not keep any time off the books. The use of flex time is also often misunderstood, which can create a liability for the city. A good overtime policy will ensure managers have the tools needed to meet seasonal or unplanned events, maintain fairness and consistency that aids morale and ensure compliance with federal workplace law. A desire for limits to when comp time can be taken or how much can be accrued The city currently allows the federal law maximum with regard to annual accrual of comp time and allows 40 hours (one week) of time to carry over to the next year. Large "banks" of comp time can be a challenge fox work scheduling, especially since certain times of the year are more popular for time off. We currently allow for the cash out of excess time for some staff. We have also moved the year-end date for tracking comp time for some divisions to October 31. An option to further manage comp time is to use a rolling bank of hours. A rolling bank allows those who prefer time off to bank time up to a predetermined amount, after which overtime is paid out. As the bank is used throughout the year, additional comp time may be accrued. The incentive is to take time off periodically, which eases scheduling and not create a year-end rush to use up time, which now may be as many as 200 hours (25 days). N:\Public Bodies\Ciry Council\Administrator\2011\Overtime.docx