12.A. SR 10-17-2011 - Laserfiche WebLink

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~~5' Item # 12.A. MEMORANDUM 1VY' TO: Mayor and City Council FROM: Tim Simon, Finance Director DATE: October 17, 201 1 SUBJECT: 2012-2016 Capital Improvement Plan The purpose of this discussion is to provide preliminary information regarding projects proposed to be funded. The review and final document is prepared to anticipate major expenditures in advance of the year they may become budget requests. Projects listed in the first year (2012) are included in the budget and upon each annual update of the CIP some projects will be deleted, added, or even delayed. Much of our discussion will focus on the 2012 portion of the CIP. After we review the cash flows. and projects, I will be putting together the document for approval in December. Park Improvement Fund (Exhibit A) The park improvement fund was created to provide a funding source for replacement and further build out/repairs of our current parks/trails. The funding source is an annual transfer from the municipal liquor store based on a percentage (20%) of profits after approved transfers. The projects planned in 2012 and reviewed by the park and recreation commission are playground safety repairs/supplies, court resurfacing, and trail repairs. Government Building Reserve Fund (Exhibit B) This fund covers building construction and maintenance, landscaping, and remodeling projects for the municipal buildings. As discussed in the previous CIP's, we established setting aside $50,000 annually for future building repairs such as roof or mechanical system replacements. Gary Lore, Building Maintenance Supervisor, has estimated the replacements/repairs over the next 20 years. These projects and numbers are estimates only and will be updated annually. We will walk through the projects and reserve standards that are set-up in case of emergency repairs/replacements. The main funding source aside from interest earnings is the expansion fee. The expansion fee is currently allocated 85% government building fund and 15% street improvement reserve fund. The current model shows the allocation if changed to 100% government building fund. The present value of the cash available is $3,315,995. This takes into account the amount of debt remaining after 2034 on projects and discounted at 2%. N:\Public Bodies\Ciry Council\Council RCA\Agenda Packet\10-17-2011\2012-201GCIPupdate101711[1].docx