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City Council Minutes August 11, 2003 Page 3 ----------------------------- ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL IN THE MATTER OF THE PAVEMENT REHABILITATION IMPROVEMENT OF 2003. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER MOTIN MOVED TO APPROVE RESOLUTION 03-47 ESTABLISHING THE DATE FOR THE ASSESSMENT HEARING FOR THE PAVEMENT REHABILITATION IMPROVEMENT OF 2003. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.3. Update on Public Improvement Project City Engineer Terry Maurer provided an update on the status of a number of public improvement projects including: Highway 10/Main Street, the pavement rehabilitation project, the Boston/Concord project, 175th Avenue, city seal coating program and county projects (CR40 and CR44). 7. Other Business Councilmember Kuester asked that the city look at holding Council and Commission meetings at the Little Theater rather than Lions Park Center. City Administrator Pat Klaers stated that the city is looking into scheduling use of the Little Theater in September. 8. Staff Updates 8.2. City Hall - Public Safety Facility City Administrator Pat Klaers stated that the Police Department is nearly completed but the fire station has some work to be done. Mr. Klaers stated that it is expected that all the main floor work will be completed well before the open house on September 20. Mr. Klaers stated that the EOC will not be part of the open house tour as the workstations will not be repaired in time. In addition to the water damage to the workstations, there are also some climate control/humidity issues that need to be addressed in the EOC. Mr. Klaers noted that about half of the EOC workstations are functional if needed. Mr. Klaers stated that the roof at the old City Hall has been installed and the demolition work is almost completed. Wall construction should begin next week. 8.3. Budget City Administrator Pat Klaers stated that a budget work session is scheduled for August 25 and that a special City Council meeting to discuss the budget will likely need to be scheduled for Tuesday, September 2, 2003. Mr. Klaers stated that the city must certify its maximum levy amount to the county by September 15, therefore, the City Council must approve the 2004 levy at the September 8, 2003 City Council meeting. Mr. Klaers indicated that even with the June 9,2003 budget amendments, there is still a budget gap of approximately $200,000 in balancing the 2003 budget after the LGA cuts. Mr. Klaers stated that building permits have already exceeded the 2003 expectations so it is possible that reserves may not be needed to balance the 2003 budget. This would make some reserves available to be used in 2004 if needed. Mr. Klaers noted that the 2004 budget will be similar to the 2003 budget in terms of capital outlay being funded with equipment