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City Council Minutes Page 6 September 19, 2011 ----------------------------- 7.6. Reduest by City of Elk River for Ordinance Amendment Regarding FEMA maps. Case No._ OA 11-02 -Public Hearing continued to October 17 Mr. Barnhart presented the staff report. Mayor Dietz opened the public hearing and continued it to October 17, 2011. 8.1. Public Works Facility Phase 1 Project Items Mr. Simon presented the staff report. Brian Recker from RJM Construction presented the results of the bids that were included in the staff report. Specifically, he discussed Bid Category 6A, salt storage relocation and foundation. The manufacturer for this is a company named Cover-All, who has gone out of business. There is the possibility that the existing structure may not have been designed properly for current building codes. A structural engineer will need to evaluate this situation. If it is determined that the existing structure is deficient, the city would either have to approve the design and installation of supplemental support on the existing structure, or the city would have to approve the installation of a new shed structure. City Attorney Peter Beck will check into the documents about the manufacturer's warranty. It was decided to postpone awarding bid category 6A until October 3 so some of these questions can be answered. Should the type of work change or the cost with a difference $100,000 this category would have to be re-bid. Councilmember Gumphrey expressed concerns with the condition of the fabric on the roof of the salt shed He wondered if Greystone Construction could check into whether or not they could find and replace fabric should it be needed in the future. Mr. Recker stated he would check with Greystone. Mr. Recker then discussed Bid Category 11A, the fuel island. Because of the concern of the salt storage shed and the costs associated with the possible repair, Mr. Recker recommended awarding the bid for but holding off on approving the purchase of the fuel canopy alternate. Mr. Recker would ask the contractor to reserve the bid amount for 30 days. At the October 3 council meeting, the council could then decide on whether or not to purchase the fuel canopy. Council concurred. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE BIDS AS RECEIVED OTHER THAN BID CATEGORY 6A AND WITHOUT THE FUEL CANOPY ALTERNATIVE IN 11A, AND DEFER THE AWARD OF THE FUEL CANOPY ALTERNATIVE FOR 30 DAYS AS OUTLINED IN THE STAFF REPORT. MOTION CARRIED 5-0. Mr. Simon discussed the funding of Phase I of the Public Works Facility as outlined in the staff report. • • Dave Potvin, Liquor Store Manager, addressed the council and noted how gratifying it was • for both himself and his staff for municipal liquor stores to help fund such a major project.