INFORMATIONAL ITEMS 10-03-2011 - Laserfiche WebLink

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INFORMATION of 1Vt~ ~` MEMORANDUM TO: Mayor and City Council FROM: Nicola Blake-Bradley, Environmental Technician DATE: October 3, 201 I SUBJECT: Changes to the 201 1 Fall Clean Up Event Due to changes in fees at the Elk River Landfill, the, environmental department put out a Request for Proposal (RFP) to area recyclers in order to gauge interest in the possibility of one vendor offering clean up services. The City would continue to advertise the event. The RFP was sent to vendors who had participated in Spring clean up events in the past as well as new vendors who had expressed interest in the past or had requested consideration for placing bids on future events. A number of recyclers did submit bids for the event. Unfortunately, there were no vendors capable of offering week long service as had been offered in the past at the Elk River Landfill. A smaller, two day event is being planned instead. Because the winning vendor is providing staff to work the event, anyone may participate in the event. Residency is not an issue and vouchers will not be required. Participants will deliver their materials for proper disposal during the hours of the event and "pay at the door", similar to the way the Spring Clean Up Day is operated. The only expense the City will incur is minimal staff time to put up signs and open and close the gates at the Fairgrounds. The environmental department is coordinating the location, providing signage, and opening/closing the gates for the vendor. The Sherburne County Fair Board has graciously offered the use of the fairgrounds as a central location for the event since the Public Works expansion project will be underway. At this time, the Fall Clean Up Event is scheduled for Tuesday and Wednesday, October 18 & 19 from 10 a.m. - 6 p.m. at the Sherburne County Fairgrounds. The rates for appliances and electronics are the lowest offered in several years, while other rates have either stayed the same as Spring events (ie: light bulbs) or are lower than the City's disposal rate at the Landfill. Attached please find the ad for the 2011 Fall Clean Up event, as well as the ad from 2010 for comparison. Pricing is for this event only.