Laserfiche WebLink
REQUEST FOR ACTION <br />TO ITEM NUMBER <br />Ma or and Ci Council 8.1 <br />AGENDA SECTION MEETING DATE PREPARED BY <br />Administration September 19, 2011 Tim Simon, Finance Director on <br /> behalf of the Public Works Committee <br />ITEM DESCRIPTION REVIEWED B~/ <br />Public Works Facility Phase I Project Items Robert Thistle, Interim City <br /> Administrator <br /> REVIEWED BY^ <br />lJl <br />ACTION REQUESTED <br />1. Council is asked to approve the bids for the Public Works Facility-Bid Package 1 <br />2. Council is asked to re-assign the contracts to RJM Construction in accordance with our <br />Construction Manager at-risk agreement. <br />3. Council is asked to approve a transfer from the Municipal Liquor Fund to the Government <br />Building Fund <br />BACKGROUND/DISCUSSION <br />C-ver the past several months, the Public Works Committee has been working with 292 Design Group <br />and RJM Construction on the preconstruction process. On July 18, 2011, the City Council authorized the <br />advertisement of Phase I bids. The project is broken into two phases: site preparation and construction. <br />Brian Recker from RJM Construction will be in attendance to present the results of the bids that were <br />received on September 8, 2011. <br />The original design layout which was reviewed in July included providing access for the compost area off <br />of Triangle Road. This option resulted in the paving of an access road and the compost area with Phase <br />I. Revisions to the site layout allowed for the compost area to be located more near its current location <br />just west of the baseball field. While this change reduced the overall pavement area and amount of curb <br />required for the entire project (Phase I and II), it resulted in the need to complete the paving of the <br />materials yard as part of Phase I instead of waiting until Phase II. As a result of this change, the paving <br />costs for Phase I are higher than the estimate provided in July. RJM has reviewed this modification and is <br />comfortable with the overall budget number of site paving being accurate. <br />Updated timeline for Phase I: <br />Council Approval for Advertisement to Bid <br />Receive Bids for Phase I <br />City Council Award of Phase I Contractors <br />Phase I Construction <br />July 18, 2011 <br />Sept 8, 2011 <br />Sept 19, 2011 <br />Sept 20, 2011 -Nov 30, 2011 <br />N:\Public Bodies\City Council\Council RCA\Agenda Packet\09-19-2011\phaselawardofbids[1].docx <br />