5.1. ERMUSR 09-13-2011 - Laserfiche WebLink

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year. After much discussion and analysis of past practice and best practice, staff has adopted a more analytical method for determining vehicle replacement. First, the 10 yeaz replacement schedule would be subject to other considerations including mechanical assessment, boom hydraulics assessment, job functionality, and general intangibles. Basically there are other factors to be considered in addition to vehicle age. There maybe good business and/or safety reasons to replace a vehicle sooner or conversely keep a vehicle. Second, the 10 yeaz replacement schedule isn't applicable to all vehicle types. Because of a shift from overhead electric distribution to underground, the use of the digger derrick truck has decreased. They are used, but not as heavily as the bucket trucks or pickup trucks. Staff has determined that these vehicles should have a target replacement life of 13 years instead of 10 yeazs. Staff also has determined that the dump trucks should have a tazget replacement life of 13 years instead of 10 years. The extension of life expectancy will not create safety issues as the 13 year replacement schedule would still be subject to mechanical assessment, boom hydraulics assessment, job functionality, etc... A vehicle that is determined to be unsafe will not remain in service regardless of age. Applying this new life expectancy replacement schedule for the digger derricks and dump trucks in combination to the other considerations has delayed the replacement of these two vehicles from 2012. The mechanical assessments conducted by the City Mechanics that staff has used in determining the eligibility for replacement on these vehicles is based on current age and mileage/hours. When applying these mechanical assessments with the other considerations, some assumptions were made on the additional mileage/hours that would be incurred prior to actual proposed replacement in 2012. The bucket truck (Unit #5) and 2 of the pickup trucks (Units #2 and #13) qualify for replacement today. One of the other pickup trucks (Unit #20) will easily qualify by the schedule for replacement next year. The last of the 4 pickup trucks (Unit #22) looks to be in sound mechanical shape but is undersized for the use. In the capital budget, staff has included the replacement of the bucket truck (Unit #5) and the 3 of the pickup trucks (iJnits #2, #13, and #20). The replaced vehicles would be traded in or sent to auction. Pickup truck Unit #22, which is undersized but mechanically sound, will not be replaced in 2012. This vehicle will be rotated to be used as summer help and/or spare vehicle and one of the new pickup trucks replacing Units #2, #13, or #20 will be assigned to replace the job function that Unit #22 currently holds. Additional information and the mechanical assessments are available for review if requested, however they have not been included in the commission packet. This information on vehicle replacement will be covered in greater detail at our meeting as well as the other capital budget attachments. ACTION REQUESTED: Staff recommends approving the preliminary 2012 capital projects budget with final approval to be considered at the November meeting with full budget presentation.