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1997 FINANCIAL AND PAYROLL SYSTEM SELECTION <br /> <br />INITIAL INVESTMENT <br /> <br />ANNUAL OPERATING COSTS <br /> <br /> FundBalance BRC FundBalance <br />Software <br />General Ledger/Budget 2,175.00 2,500.00 500.00 <br />Accounts Payable 1,775.00 3,000.00 450.00 <br />Cash Receipts 1,775.00 450.00 <br />Accounts Receivable 1,775.00 5,000.00 450.00 <br />Payroll 2,700.00 2,500.00 450.00 <br />Fixed Assets 1,625.00 5,000.00 400.00 <br />Consolidated Reporting 1,400.00 450.00 <br /> <br />Software Subtotal <br />Discount <br />Software Total <br /> <br />Hardware <br /> <br />AS/400e Server <br />PC Graphical User Intf. <br />Hardware Total <br /> <br />Total Software & Hardware <br /> <br />Other one time startup costs <br /> <br />Installation <br />Installation/Migration* <br />Other Total <br /> <br />13,225.00 18,000.00 <br />1,322.50 1,300.00 <br />11,902.50 16,700.00 <br /> <br />15,129.00 <br /> 1,500.00 <br />16,629.00 <br /> <br />11,902.50 33,329.00 <br /> <br />700.00 <br /> <br />4,000.00 <br /> <br /> 700.00 4,000.00 <br />12,602.50 37,329.00 <br /> <br />TOTAL INVESTMENT <br /> <br />BRC <br /> <br />2,835.00 <br />2,615.00 <br /> <br /> 900.00 <br /> 900.00 <br /> <br />3,150.00 7,250.00 <br /> <br />1,296.00 <br /> <br /> 1,296.00 <br />3,150.00 8,546.00 <br /> <br />Annual Support Cost <br /> <br />*Transfers current data to new system creating historical data files. <br />Tax is not included in the above prices. Additional minimal costs may be incurred during installation. <br /> <br />A new duplex laser printer and at least two updated PCs will also be purchased in conjunction with <br />the conversion. These would be required under either option. The less powerful PCs will be <br />used for other administration purposes. <br /> <br />TRAINING COSTS <br /> <br />BRC - Minimal training is needed since this would mainly be an update to what is currently used. <br />FundBalance - Estimated on site training for all packages is approximately $6,000. This may be <br /> less if the number if training days can be reduced or if training can be coordinated with another city. <br /> This training cost was included in the 1998 Data Processing budget. <br /> <br />11/14/97 <br /> <br /> <br />