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•.r. <br />Elk <br />River <br />REQUEST FOR ACTION <br />TO ITEM NUMBER <br />Ma or and Ci Council 6.12. <br />AGENDA SECTION MEETING DATE PREPARED BY <br />Consent Se tember 6, 2011 T. ohn Cunnin ham, Fire Chief <br />ITEM DESCRIPTION REVIEWED B)/ <br />Authorization to Advertise for Fire Department Administrative Lauren Wi er, HR Re resentative <br />Assistant REVIEWED BY <br /> Robert Thistle, Int~ <br /> Administrator <br />ACTION REQUESTED <br />Authorization to proceed with advertising the Administrative Assistant's position for the Fire <br />Department. <br />BACKGROUND/DISCUSSION <br />Nanci Libor, the Fire Department's current Administrative Assistant, has taken a similar full-time <br />position in another City. Her last day will be Saturday, September 10, 2011. <br />The Fire Department is looking to begin the process of filling the position as quickly as possible. Given <br />the many technical and job-specific responsibilities of the position, I anticipate that it will take a few <br />months to fully train a replacement for the position. <br />As you recall, the hours for the position were increased at the January 3, 2011 City Council Meeting fYOm <br />27.5 hours/week to 32 hours/week in large part due to the increased workload and responsibilities of the <br />position. I would like to maintain the position at 32 hours. <br />As discussed at the January meeting, the position was to be fully re-evaluated in a year to "ensure that the <br />position duties are correctly documented and the position is appropriately ranked in the City's pay <br />system." I still recommend that the position and its duties/responsibilities be evaluated in January. Given <br />the many clerical, data entry and payroll responsibilities associated with the position, I recommend <br />moving forward with filling the vacancy now (using the current job description and pay rate) as this will <br />help minimize the amount of disruption within the daily operations of the Department. This will also tie <br />into the Department's 2012 goals of evaluating services, service delivery, and staffing levels. <br />As I am currently out of the State, I will not be present at the September 6 council meeting. If you have <br />any questions, please do not hesitate to call my cell phone or E-Mail me. <br />FINANCIAL IMPACT <br />The position is classified as Grade 4. <br />ATTACHMENTS <br />None <br />C:\Users\jmiller\AppData\Local\Microsoft\Windows\Temporary Internet Files\Low\Content.IES\CGX6A63Z\2011-09- <br />06%20Post%20Administrative%20Assistant%20Position[1]. doc <br />