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MEMORANDUM <br />ver <br />TO: Mayor and City Council <br />FROM: Bob Ruprecht, Building Official <br />DATE: September 6, 201 I <br />SUBJECT: Building Department Inspection Management Plan <br />BACKGROUND <br />Per Council discussion on August 1, 2011, we have developed a management plan to track <br />and evaluate inspection workloads. <br />OBJECTIVE <br />The goal of this inspection plan is to track, on a rolling four to six month average, work load <br />of the Building Department in order to keep staffing in line with service demands and work <br />load levels. <br />DISCUSSION <br />The new work load tracking process will allow us to track trends in workload by charting the <br />number of permits issued, inspections completed, and other projects complete and convert <br />that into hours of work performed on a four to six month cycle. I will also look at new and <br />proposed projects and try to anticipate the workload involved with them. With this <br />information I will be able to make an informed recommendation about staffing levels to the <br />Council. <br />In the case of a rising workload trend, the options could be one of, or a combination of, the <br />following. <br />• Contract hours with a licensed inspector or firm. <br />• Hire a temporary full time inspector. <br />• Hire a full time position. <br />• Reduce services i.e. energy audits, rental inspections, snow plowing. <br />In the case of a slowing workload trend the options could be one of, or a combination of, <br />the following. <br />• Reduced hours for one employee. <br />• Reduce hours evenly for all employees. <br />N:\I'ublic Bodies\City Council\Council RCA\Agenda Packet\09-06-2011\inspectionmanagementplan[1].docx <br />