7.0. SR 08-25-2003 - Laserfiche WebLink

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Budget Workscssion Memo August 25, 2003 Page 7 o£ 13 outlay items in the general fund budget for 2004. All the capital ouday items are being funded with equipment certificates and equipment reserves. The equipment reserve gets most of its annual revenue from the part of the utilities contribution that doesn't go into the general fund as a revenue. The equipment reserve has about $250,000 available as undesignated. The total capital outlay expenditures in 2003 was listed at $502,000 and the total amount proposed in 2004 is $439,800. Highlights/Discussion Issues · Mayor and Council...The Heritage Preservation Commission (HPC) requested $5,000 for oral histories and to start compiling a written history of Elk River and only $3,000 is in the budget for this activity. Likewise, the HPC asked for $3,000 for conferences, schools, and travel and only $1,500 is in this budget for this activity. Unlike previous years, there are no chamber dues in this budget. There is also no funds for the employee recognition dinner and gift awards, but there is some monies ($1,000) included for some type of employee recognition program, although this program is yet to be rede£med. Funds remain in this budget for the volunteer recognition droner and event. Cable Tv...There is no assistant position included within the 2004 proposal. This will continue to keep the cable tv programming at a "bare bones" level. There is no back up for I~dstm and of course we have concerns about when Kristm may be gone on vacation or sick and we are scheduled to have a meeting go live on cable tv. · Administration...The Administrator and City Clerk are both scheduled to go to a national conference. Elections...A national election is scheduled for 2004. The cost is estimated at $36,200. In 2003, $18,000 was placed into the transfer out category and in 2004 this same amount shows up in the general fund revenues as a transfer in. In this manner, the net elections expenses are equalized at about $18,000 each year. The cycle will be repeated in 2005 and 2006 with another transfer out followed by a transfer in, which will equalize the actual expenses for the 2006 election over 2 years. Finance...The assessing contract with the county for services increased from $13,000 to $26,700. Council concurrence to get two computers (using equipment reserves) in 2003 is requested as I removed this expenditure from the 2004 requested budget. · Information Technology...Another employee is proposed. · Legal...No changes to note. Planning... Includes $6,000 for the Request Partners annual maintenance fee. This will require the expenditure of another $6,000 as the one time city "buy-in" to the software. This needs to be funded with Council contingency monies in 2003. This budget also includes a national conference for the Director of Planning.