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~j <br />Elk- REQUEST FOR ACTION <br />River <br />TO ITEM NUMBER <br />Ma or and Ci Council 3.5. <br />AGENDA SECTION MEETING DATE PREPARED BY <br />Consent July 18, 2011 Tim Simon, Finance Director on <br /> behalf of the Public Works Committee <br />ITEM DESCRIPTION REVIEWED By <br />Approval of the Advertisement of Bids for the Public Works Bob Thistle, Interim City <br />Facility-Bid Package 1 Administrator <br /> REVIEWED BY <br />ACTION REQUESTED <br />Council is asked to approve the advertisement of bids for the Public Works Facility-Bid Package 1 <br />BACKGROUND/DISCUSSION <br />Over the past several months the Public Works Committee has been working with the Architect 292 <br />Design Group and RJM construction on the preconstruction process. On July 11, 2011, 292 Design <br />Group and RJM construction provided an update on the project. The project is broken into two phases: <br />site preparation and construction. At this time the Public Works Committee is asking authorization to <br />proceed with Phase 1 advertisement for bids for the site preparation work. <br />Estimate timeline for phase 1: <br />Council Approval for Advertisement to Bid <br />Issue Construction Documents for Phase I Bidding <br />Receive Bids for Phase I <br />City Council Award of Phase I Contractors <br />Phase I Construction <br />July 18, 2011 <br />Aug 1, 2011 <br />Aug 23, 2011 <br />Sept 5, 2011 <br />Sept 6, 2011 -Nov 30, 2011 <br />FINANCIAL IMPACT <br />RJM estimates the project budget on Phase 1 to range between $637,000 and $685,000. The funding for <br />Phase I will be out of the government building fund with a transfer from the municipal liquor enterprise <br />fund once the bids are approved by Council. <br />ATTACHMENTS <br />None <br />Action Motion by Second by Vote <br />FOllow Up <br />N:\Public Bodies\City Council\Council RCA\Agenda Packet\07-18-2011\phaseladvertisementbids[1].docx <br />