8. EDSR 07-11-2011 - Laserfiche WebLink

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REQUEST FOR ACTION TO ITEM NUMBER Elk River Economic Develo ment Authori 8- AGENDA SECTION MEETING DATE PREPARED BY Annie Deckert Director of Economic Develo ment ITEM DESCRIPTION REVIEWED B~/ Consider Economic Development Volunteer Position Tim Simon, Finance Director REVIEWED BY ACTION REQUESTED Authorize staff to post for economic development volunteer position BACKGROUND At the March 14`" City Council meeting, Mayor John Dietz directed department heads to create a list of duties that could be pursued with a volunteer and come back to the Council with volunteer positions and hours needed to complete the duties. At the May 9`'' City Council meeting, the Council directed staff to move forward with the preparation of volunteer job descriptions and report back to the Council upon completion. Human Resources Representative Lauren Wipper will be providing an update to the Council following the EDA meeting. DISCUSSION Working with Ms. Wipper, staff has drafted a volunteer job description for the Economic Development Department. The purpose of this position is to assist the department with day to day activities and special projects as assigned to support the City's vision and goals. Responsibilities of volunteer include, but are not limited to: • Updating and maintaining mailing lists (manufacturers, small businesses, key accounts, etc.) using various resources including, but not limited to: past lists, Chamber of Commerce Directories, online, etc. • Update vacant/foreclosed homes tracking spreadsheet utilizing Sherburne County Sheriff sales list, transfer of properties list, foreclosure reporting hotline and others • Administrative duties including, but not limited to: file organization, mailings, copying, etc. • Organize past and existing marketing materials in basement storage area, offices and cubes • Other special research projects as assigned which may assist supporting/achieving innovation, community development and opportunities. Director of Economic Development will be present during all volunteer hours. Time commitment will be 1-5 hours a week or as needed, to be fulfilled during City Hall hours. Some benefits to the volunteer includes: gaining knowledge of government operations (specifically as related to economic development), expanding knowledge of the Elk River business climate and community, relationship building and resume building. N:\Departments\Communiry Development\Economic Development\EDA to move\Agenda\Yeaz2011\7-11-11 Volunteer Position.doc