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City of Elk River, Minnesota <br />June 6, 2011 <br />Page 7 <br />III. Project Costs and Timeline <br />Project costs-Springsted's professional fee to provide the search services outlined above, <br />including the guarantee, is $16,900, exclusive of out-of-pocket costs. Out-of-pocket costs for this <br />project are invoiced at the actual amount incurred; project expenses include but are not limited to <br />advertising, background records checks for up to three candidates, overnight messenger deliveries, <br />photocopying and mileage for five on-site visits will not exceed $2,400. The not-to-exceed price for <br />these services is $19,300. <br />The City will be invoiced for these services as follows: <br />• 50 percent of the professional services fee and expenses to date, following the presentation <br />of candidates <br />• 50 percent of the professional services fee and the balance of expenses upon the adoption <br />of an employment agreement with the successful candidate. <br />Project timeline-we are available to begin the Elk River City Administrator search immediately. <br />This timetable provides a tentative schedule for project milestones based on a June 6 notice to <br />proceed. We are happy to modify this timetable as needed to meet the City's needs. Milestones and <br />dates shown in bold involve City Council participation. <br />- - - _ __ <br />f Project Milestone <br />Proposed Date i <br />-- - - -i <br />Notice to proceed June 6, 2011 <br />Selection of an interim administrator (could include a Council workshop) June 13 - 27, 2011 <br />Position review and analysis <br />(Input from City Council members, department heads and <br />Others as designated) <br />June 13- 30, 2011 <br />Profile deve%pment completed/approved by the City Council July 5, 2011 <br />Recruitment and placement of ads/candidate outreach July 6, 2011 <br />Applicant screening /telephone interviews begin August 3, 2011 <br />City Council receives 8-10 candidate reports August 12, 2011 <br />City Council se%cts final candidates August 15, 2011 <br />Reference checks/backgrounds completed August 25, 2011 <br />Candidate tours and interviews (City Council, department heads <br />and others as designated) August 25-27, 2011 <br />Candidate interviews (second round optional) Week of August 29, 2011 <br />Offer made/accepted, special City Council meeting September 6, 2011 <br />Effective start date (estimated 30 day notice) October 7, 2011 <br />5pringsted <br />