8.1. SR 05-16-2011 - Laserfiche WebLink

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Assumptions: Each task was drafted with a basic understanding, or base assumptions: ^ All tasks will include an evaluation of costs, time, benefits, and other options. ^ All tasks will be approved by the City Council, as appropriate. ^ All tasks will be measurable, is a task complete or not? We want to avoid the safe but not defined "work together to meet the needs of the residents" task. ^ Tasks may result in a report to be reviewed by the City Council. (e.g., analysis of Web QA, does it work for what we spend?) In this process, over a hundred different ideas were developed. Staff evaluated the tasks for: ^ Commonalities. Several different team members identifying a like or similar task (e.g., surveys A6, beautification C5). ^ Scope. Tasks that addressed more than one goal, or improved more than one department (e.g., Communication B2, Social media B4). ^ Feasibility. Tasks that are not possible in the next year, or able to be accurately budgeted in the next year were either not included, or redrafted as a critical early step in the process (e.g, Highway 10/ 169 improvements became D3). Ultimately, all of the Actions steps prioritized in February are represented in this list, and others were added, as it was determined that Opportunities and Beautification Goals were under-represented. Priorities On this list, no task has been assigned higher priority than another, with the exception of the Create City Brand (B7) and Increase Volunteerism (B8) tasks, which were identified by the City Council as priorities in February. The Council is encouraged to at any time identify additional priorities. Next Steps With adoption of the task list, the following things will happen: ^ Following adoption, individual departments will organize their priorities and project lists with the goal of completing those items that do not require an out-of-pocket budget impact by June 1, 2012. ^ Those items that have a budget impact will be included as discussion in the 2012 budget and upcoming Capital Improvement plans. All budget requests will be considered in the usual way by the City Council; approval of the task list is not read as presumptive approval of the budget request. ^ Aboard listing the tasks will be prominently displayed at City Hall and other City offices. As items are completed, they will be checked off. This is intended to illustrate the importance of the list, but also the progress being made toward fulfilling the goals. FINANCIAL IMPACT A number of the tasks will have budget impacts, now and into the future. Approval of the task list is not considered a formal amendment to any budget, or waiver of any Council authority to review any customary budget impact request. This visioning was not done with the sole idea of cost savings. Rather, it has been completed to prioritize the use of resources, including financial resources. N:\Public Bodies\City Council\Council RCA\Agenda Packet\05-16-2011\Request for Action Council adoption.docx