7.3.A. SR 05-16-2011 - Laserfiche WebLink

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REQUEST FOR ACTION TO ITEM NUMBER Ma or and Ci Council 7.3.A. AGENDA SECTION MEETING DATE PREPARED BY Administration May 16, 2011 Tim Simon, Finance Director on behalf of the Public Works Committee ITEM DESCRIPTION REVIEWED By Construction Manager At-Risk for the Public Works and Fleet Lori ohnson, Ci Administrator Maintenance Project REVIEWED BY ACTION REQUESTED Approval to contract with RJM Construction as construction manager at-risk for the public works and fleet maintenance facility project, pending city attorney review of the contract. BACKGROUND/DISCUSSION On March 14, 2011, the Council authorized staff to conduct a request for proposal (RFP) fox a construction manager at-risk for the public works and fleet maintenance facility project. The RFP was advertised on the City's website and the League of Minnesota Cities. On April 11, 2011, a mandatory pre-proposal meeting was conducted and thirteen (13) firms attended. We received twelve (12) proposals for our project. The Public Works Committee (Tim Simon, Rodney Schreifels, Phil Hals, Mark Thompson, Justin Femrite, and Councilmember Westgaard) reviewed the proposals and interviewed four firms on May 4. John Mentor, Public Works Director from Sherburne County, also joined us for the interviews. The Committee was unanimous in recommending RJM Construction as construction manager for our project. References were checked and came back favorable to RJM's ability fox this project. The Committee felt RJM's experience in pre-construction and construction management, including the number of personnel hours and on-site presence, would be a great fit for our project. In addition, RJM has considerable experience as a construction manager at-risk and at the guaranteed maximum price (GMP) process. RJM will start immediately, pending City Council approval, working with City staff and the 292 Design Group on pre-construction services, value engineering, and determining the best use of the funds that are available for phase I of the project. 292 Design Group, the architects, are still in the program phase for the project. FINANCIAL IMPACT The RJM proposal includes a construction management fee of 1.5% ($120,000) and general conditions of $311,488, which are broken out by each phase of the project for a total cost of service of $431,488. The construction management fees ranged from 1.5% to 3.95% from the twelve proposals received and the total cost of service ranged from $346,000 to $740,000. The funding for phase I will be out of the government building fund with a transfer from the municipal liquor enterprise fund once the complete scope of phase I is determined. After the schematic design and N:\Public Bodies\City Council\Council RCA\Agenda Packet\05-16-2011\PWconstructionmanager.docx