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1998 Budget Worksession <br />August 25, 1997 <br />Page 11 <br /> <br />MISCELLANEOUS FINANCIAL ISSUES <br /> <br />There are a number and variety of financial issues that the City Council <br />should also review and discuss. These issues are noted below. <br /> <br />A number of 1997 city council contingency expenditures need to be <br />acknowledged by the City Council. The first item is that there are expenses <br />associated with the park and recreation bond referendum which are not <br />included within the park budget. These expenses will need to come from the <br />city council contingency fund. Another item not considered when the budget <br />was approved was a computer for the planning department. This PC is <br />needed now and should not wait until after the budget is approved. <br />Accordingly, it is recommended that this expenditure come out of the 1997 <br />city council contingency fund (another PC for the planning department is still <br />in the budget). Two final 1997 contingency fund expenditures relate to the <br />ADA update and putting the City Council minutes books into permanently <br />bound documents. Both of these expenditures are going to slightly exceed the <br />amounts of the administration and council budgets. I don't know that we will <br />need to have the extra expenses come out of the city council contingency fund, <br />but I would like to at least note to the City Council that activities in these <br />two areas are moving forward. <br /> <br />A number of purchases that were discussed during the staff budget meetings <br />are being recommended to take place now. The first expenditure is for 2 <br />snowplows and 3 snow truck boxes. The cost for these items is estimated to <br />be $27,100. Sufficient new funds for these purchases are available from the <br />state and federal emergency snow removal reimbursement program. As this <br />was unforecasted revenue that we received, and as we would like to get the <br />snow removal fleet improved before the next snow season, it is recommended <br />that we apply these monies toward this expenditure now. The other <br />purchase is an update of the air photos for the core village area. This is <br />about 30 air photos and funds are available from the selling of topographical <br />maps to developers. We have received over $4,000 of unbudgeted revenues <br />from the selling of these topographical maps and believe it is appropriate to <br />move forward now with the purchase of air photos using this revenue source. <br />I would recommend the Council approve both these expenditures. <br /> <br />As is typical during the budget meetings, there are a number of personnel <br />issues that need to be reviewed by the Council. The Personnel Committee <br />(Lori, Sandy, Tom, and Phil) will not have an opportunity to meet before the <br />August 25, 1997, budget meeting. The Committee will have an opportunity <br />to meet before the planned September 8, 1997, budget worksession (which <br />will follow the EDA meeting). At that time recommendations on some <br /> <br /> <br />