10.PRSR 04-14-2004 - Laserfiche WebLink

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NORTHSTAR YMCA COMMUNITY BOARD MINUTES FOR MEETING OF FEBRUARY 5, 2004 MEMBERS ATTENDING: Pat Klaers, Ed Stoutenburg, Bil] Helliwell, Ron Touchette, Stephanie Iiliuzing Tom McKimrey NW YMCA, Nick Haidos, Deb Hunter, Toni Lawrence, Stewart Wilsan, Mary Eberley Chair Helliwell called meeting to order at 7:15 AM. Agenda & Minutes for meeting of January 8, 2004 were approved. COMMITTEE REPORTS: 1) Proe~am Comnuttee -Ken Ebel was not able to attend & the conunittee has not met since last month. 2) Communications Conututtee - Ed Stoutenberg reported that their committee did not meet. They will, however, be placing a banner sign on the Kemper Drug building wall. It will promote YMCA activities and membership. Final content has not yet been determined. Joni L. is completing the sign work, and is also looking for a second sign site in Elk River. Cobom's is unable to permit the sign at their site. Highway 169 site is desirable. Conunittee needs clarification on spelling of `9VorthStar" - it was agreed that the name would be displayed & used as: NorthStar YMCA. 3) Finance Comn>ittee: -Nick Haidos reported we have about $700 in om~ fund. He is developing an Expense Report to be subnutted for committee member reimbursements. 4) Chair/Director Report - T. McKitmey reported the Boys & Girls Club is interested in a partnership this summer with regard to camp drop-off site & supervision. The club would be paid, and would also possibly be pemtitted to send kids to Camp Manitou for an afternoon of swinmming and other activities. Members had some concerns about adequate supervision; Tom noted this concern and stated the Y does require supervisioq ID prior to pick-up, etc. He will address specifically with Duane Howard of the Club, and also in the Agreement. 4) NW YMCA Board meetings - Bil] Helliwell & Ron Touchette attended the January meeting. Tom M. talked about a new partnership with Health Parhters to promote healthy life styles and exercise. 5) Tom M. then discussed the cunent NorthStar conunittee shucttne, the proposed structure & its benefits. The new sttucture would include current Program, Public Relations & Financial Development/Y-Partners Committees, as well as special task forces or project groups on an "as needed" basis. The new stmcture also adds an Executive Committee, which would meet regularly, facilitate planning, decision-making set goals, and will also establish the guidelines for operation of the organization. The proposed membership would include the four previously mentioned committee chairs, the overall Chair (Bill H.), Tom M. & amember-at-large. Since there is no facility work to be done inmrediately, this corrunittee will not be included in the Executive Committee at this time. Tom provided a brief outline of responsibilities/duties for the Executive Committee. Ron T. stressed the need to get firm commitment from people for conmzittee participation, work to be done, etc. A level of expectation should be set for membership and participation. The relationship with NW Y group was again discussed. The Nm'thStar Y is, and eventually will be, a separate formal entity-the NW Y will act as "mentor", offer assistance for start-up, and models for guidelines and methods that are already in place and working. M. Eberley made a Motion to adopt [he proposed organizational structure as presented by Tom M, including the establislnnent of Executive Conunittee consisting of up to 7 members; the development of "job descriptions" or expectations and responsibilities for board and conm>ittee membership and