3.11. SR 05-02-2011 - Laserfiche WebLink

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,~ /,. ,,,,,,,,.; MOBILE PHONE POLICY Elk River PURPOSE: The purpose of this policy is to provide a set of expectations and guidelines for all city staff in the usage and cost effective administration of mobile phones. In addition to being a telephone, modern mobile phones also support many additional functions, such as text messages, email, Internet access, camera, and GPS navigation. Lower-end mobile phones that still support functions such as texting and cameras are often referred to as feature phones. Whereas high-end mobile phones that offer more advanced computing like email, scheduling and downloadable applications are referred to as smartphones. These devices are provided to designated positions and employees in order to improve productivity, enhance customer service to our citizens, and/or to enhance incident response services. POLICY: A. A_nnlicability This po y overs city issued mobile phones as well as preauthorized use of employee owned mobile phones for city business. It is the policy of the city to maintain the right to access and disclose any and all messages communicated through electronic means when city-issued equipment is used. Regardless of the intent of the message (business or personal), any employee involved has no right to privacy, or to the expectation of privacy, concerning the content of any message or the intended destination of any message when using city-issued equipment. It is also the policy of the city to maintain the right to access and disclose all city business messages communicated through electronic means when employee owned equipment is used. City business conducted on personal mobile phones is subject to the Data Practices Act and as such can be subject to a data request. Decisions regarding the use of city mobile phones that axe not explicitly stated herein will be left to the discretion of the appropriate Department Head, as authorized by the City Administrator. Department Heads are authorized to administer, provide guidance on, and assure compliance with the features of this policy. B. City-Issued Feature Phone Eligibility Criteria Functions or employees who are eligible for assignment of city-issued feature phones are those designated by the City Administrator as requested by their Department Head. General criteria to be used when allocating feature phones include: 1. Travel -Employees who frequently travel, work in the field, or are out of the office and need to be in contact with staff, citizens, or other city business associates. 2. Emergency Response -Public safety positions, as necessary to provide immediate and direct telephone communications with citizens, outside agencies cooperating in operations, or other resource entities outside of city government. 3. Other -Employees who axe required by their department to be accessible at all times by electronic means.