3.7. SR 05-02-2011 - Laserfiche WebLink

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~ ~~ Elk _ REQUEST FOR ACTION M R1V~r TO ITEM NUMBER Ci Council 3.7 AGENDA SECTION MEETING DATE PREPARED BY Consent Ma 2, 2011 erem Barnhart, Plannin Mana er ITEM DESCRIPTION REVIEWED By Consider Lawn and Junk Abatement Contracts Lori ohnson, Ci Administrator REVIEWED BY ACTION REQUESTED Staff recommends the Council accept the following bids: Lawn: Complete Grounds Maintenance, $25 per hour Junk: Larson Companies, $38 per hour BACKGROUND/DISCUSSION For the past several years, the City has hired an outside contractor to mow grass and weeds on properties in violation of our nuisance ordinances. Earlier this year, staff advertised for bids. Staff received six proposals for long grass abatement. The City requested proof of insurance and worker's compensation insurance. In the review of the proposals, staff requested an hourly charge and a minimum charge. Staff applied the hourly rate to the average amount of time invoiced over the past year for nuisance abatement. The average time was 3.22 hours. Applying the average time to the proposal rate, the bids are as follows: Name Per hour Minimum A lied bid 1 Larson Com anies $ 34.00 $ 68.00 $ 109.48 2 Com lete Grounds maintenance $ 25.00 $ - $ 80.50 3 TH Lawn Care $ 50.00 $ 60.00 $ 161.00 4 Russells Reflections $ 43.75 $ - $ 140.88 5 Turf Ente rise Inco orated $ 64.73 $ 64.73 $ 208.43 6 Su erior Lawn $ 80.00 $ 160.00 $ 257.60 After review of the costs proposed, insurance, and the company's ability to complete the work, staff is recommending Complete Grounds Maintenance. Staff has completed a credit check and is comfortable with this recommendation. Staff anticipates a need to complete some junk abatement work this coming year, and, using a similar process to the lawn care abatement bids, two bids were received. Name Per hour Minimum Larson Com anies $ 38.00 $ 76.00 Russells Reflections $ 87.50 N:\Public Bodies\City Council\Council RCA\Agenda Packet\05-02-2011\lunk Abatment.docx