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Apri16, 2011 <br />Dear City of Elk River Employee: <br />Earlier this year I sent you forms which I invited you to fill out and mail back to me with <br />your suggestions to improve our City government. I appreciate the input that I have received so <br />far. <br />If you recall, I requested that you provide me with your ideas regarding: <br />1. Ways for the City to save money in your department or in any department; or <br />2. Ways for the City to create efficiencies in the way we do things. <br />In order to protect the confidentiality of your suggestions under the Minnesota Data <br />Practices Act, the City Attorney has advised that I clarify slightly the process for providing input. <br />To ensure that I can accomplish my goal of receiving candid and constructive suggestions <br />while maintaining confidentiality where appropriate, I ask that you submit your suggestions to <br />me not on your work time, but in your individual capacity -exercising your right as a Citizen to <br />communicate with me as an elected official. In this way we can maintain the confidentiality of <br />our communication, if we both agree that confidentiality is important. Please indicate on your <br />form if you would like your correspondence to be kept confidential. Of course, I cannot <br />guarantee complete confidentiality, because there may be issues that require broader attention or <br />discussion. I will read over each suggestion and decide how to proceed. <br />I again ask that you attempt to provide constructive suggestions and not to tear down the <br />City or other employees. I also again ask that you attempt to resolve personnel issues through <br />appropriate supervisors. However, if you do not reach resolution through those channels I am <br />available to you by phone, email or through these suggestion forms. I will also meet with you <br />individually at your request. <br />I believe this process will help keep lines of communication open to continually improve <br />our City government. Your input is critical to that effort. <br />Thank you again for your service to the City. <br />Sincerely, <br />John Dietz <br />Mayor <br />GP:2960182 v2 <br />