5.6. SR 04-04-2011 - Laserfiche WebLink

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REQUEST FOR ACTION ver TO ITEM NUMBER Mayor and City Council 5.6. AGENDA SECTION MEETING DATE PREPARED BY Administration A ri14, 2011 ustin Femrite, P.E. ITEM DESCRIPTION REVIEWED By 2011 Street Improvement Project Lori ohnson, Ci Administrator • Engineering Proposals REVIEWED BY • Resolution Orderin a Feasibili Re ort ACTION REQUESTED 1. Approval of $109,195 in professional services from Bolton &Menk, Inc., associated with engineering fee for the 2011 Street Improvement Project. 2. Adoption of the attached resolution calling for preparation of a Feasibility Report for the 2011 Street Improvement Project. BACKGROUND/DISCUSSION As directed at the March 7, 2011 Council meeting, staff advertised a Request for Proposal for engineering services to complete the 2011 Street Improvement project. Proposals were due to our office by the end of the day on March 23, 2011. Staff received nine proposals which ranged in price from $109,195.00 to $159,854.00. These proposals reflect costs between 9.5% and 13% of the total estimated construction cost. Before soliciting competitive bids on reconstruction projects, the City of Elk River has historically been charged between 27-30% for the same service. A staff committee including Mark Thompson, Phil Hals, and I reviewed and evaluated the proposals based on the following criteria detailed in the RFP: • Qualifications and experience of proposal candidates; • Proven success in completing similar projects; • Approach to the project; • Proposed time frame and schedule; • Total project budget. Most of the proposing firms showed adequate experience in having completed these types of projects in the past. Our detailed review came down to the two lowest priced proposals submitted by Bolton & Menk, Inc. and SRF Consulting Group, Inc. Bolton &Menk, Inc. proposed a not to exceed fee of $109,195.00 and SRF proposed a not to exceed fee of $109,723.00. Both of these amounts include all fees associated with the project less some costs for administrative tasks that will be performed by city staff to keep cost of the project down. The work plan identified by Bolton &Menk was slightly more comprehensive and included a meeting with MnDOT State Aid staff to assure the review process through their office does not hold up the project. N:\Public Bodies\City Council\Council RCA\Agenda Packet\04042011\Street consultant.docx