8.1. SR 03-21-2011 - Laserfiche WebLink

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I. Responsibilities All Department Heads or designees should: 1. Insure that Justification and Acknowledgement form has been filled out and presented to City Administrator. 2. Insure that all persons assigned acity-issued mobile phone or who agree to be compensated for business usage of their personal mobile phone is provided access to a copy of this policy. 3. Conduct monthly review of mobile phone invoices within their respective departments to insure accountability. 4. Conduct annual reviews of assigned devices to determine if such assignments continue to be justified. 5. Inform the IT Manager or designee of all reassignments of Mobile phones. 6. Inform the IT Manager of any break in service whereby the expense for the mobile phone can be eliminated. J. Responsibilities of Employees All employees who are authorized to use city-issued or their own private mobile phones are responsible for the following: 1. Signing the Justification/Acknowledgemeu~ form as a confirmation that the~• have received and understand the directives ~ ~ f this policy. 2. Must have the cell phone turned on and with thorn d~rrit~g working or on-call hours. 3. It is the employee's responsibilin- tc> notify the 1"1 l~cpartment immediately if their phone is lost or stolen. 4. Insuring the physical security o~~f the cite-issued nzc>bilc phone. 5. Insuring that all cornmunicltions are kept t~~ the briefest duration possible. 6. Keeping personal cc~nununicatlons to :1 miriimum. 7. Insuring that any personal use does nc~t detract from the employee's availability for completion of assigned duties. 8. Employ ees ma~~ be financially responsible for the assigned cell phone if: • F~;quipnzent is lost or i3ama~cd whilein the care of employee, as a result of the crnployee's negligence. K. Use of ] ~lect onic Commutucarions De-ices and Safe Drivin_~ All city employees are expected t<, drip c ~~ ith safety as the first consideration. This includes driving safely while operating a mobile phone. Recommendations for safe handling of vehicle- based calling from. the wircle ss communications industry include the following: 1. When driving, use ~-oice-a.cdvated dialing, or have frequently called numbers pre- programmed into the device, or consider pulling off the road to dial (or ask a passenger to dial). 2. If the job duties do not require it, do not use any wireless communications device while driving if there are hazardous road or traffic conditions. 3. Avoid multiple tasks when driving, such as trying to take notes while using a wireless communications device. 4. As a reminder, it is illegal to text-message, email or access the Web on a wireless device while driving in Minnesota (including while stopped in traffic). Employees are responsible for, and will be held accountable for, safe driving at all times.