5.1. ERMUSR 03-08-2011 - Laserfiche WebLink

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Guidelines for Electronic Communications between Council Members in the City of These guidelines apply to all members of the city council and all members of council and city committees, commissions, sub-committees, etc. in the City of For purposes of these guidelines, reference to council members includes members of all other city committees and groups subject to the Open Meeting Law. Reference to the council shall include all such groups and meetings. For purposes of these guidelines, "electronic means" means email, instant messaging, chatrooms, social media, microblogs and related electronic conversation. For purposes of these guidelines, "city clerk" means the city clerk, manager, administrator or his / her designee. These guidelines apply regardless of whether the council member is using achy-provided email address and account, his/her personal email address or account, or one provided by his/her employer; and to all social media accounts to which a council member posts. Meeting materials Electronic communication of meeting materials should generally be conducted in a one-way communication from the city clerk to the council. Council members may receive agenda materials, background information, and other meeting materials via email attachment or other electronic means (such as file sharing) from the city clerk. If a council member has questions or comments about materials received, s/he should inquire via electronic means directly back to the city clerk. A council member should not copy other committee members on his/her inquiry. If the clarification is one of value to other council members, the city clerk may send follow-up materials or information to the council. Materials relating to agenda items of a meeting must also be made available to the public at the meeting. Communication during council meetings Council members should not communicate with one another via electronic means during a public meeting. • Council members should not communicate with any member of city staff via electronic means during a public meeting. Council members should not communicate with the public via electronic means during a public meeting.