01-12-2011 PR MIN - Laserfiche WebLink

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Park & Recreation Commission Minutes January 12, 2011 Page 3 Mayor Dietz explained that staff is looking for quotes on engineering and the project will be done in stages. Discussion/Action Items 7.1.A. Policy for Field Use Recreation Manager, Steve Benoit presented survey results of key athletic associations on how their groups would meet the proposed field use policy requirements. Commissioner Nystrom asked if there were any groups that did not reply. Mx. Benoit stated that all the primary user groups were contacted. Mayor Dietz asked if there were any rival groups. Mx. Benoit stated that there were and they are in Rogers. Mayor Dietz expressed that most associations have signs and wondered if they needed a permit. Planner/Park Planner, Chris Leeseberg shared the according the City Ordinance that 90% of the signs axe incorrectly placed, however there is no permit needed. Mayor Dietz suggested sending a memo to the organizations explaining the sign ordinance and that he agreed with the Field Use policy criteria, and that smaller user groups would get less field use. Commissioner Anderson stated that the less cumbersome the policy the better. 501 c(3) status is not needed, liability insurance may not be needed and wondered what the state statute coverage is for protection of volunteering. Commissioner Jaker asked if a refined policy would be a better idea and what issue are they trying the fix ox are they fiddling with the policy. Commissioner Anderson explained it as a possible conflict internally such as a City's programs growth may take away fields from an athletic association which need our support. Mr. Benoit stated that they are looking at both issues. There has been conflict in the past and by being pro-active about the policy they will be able to respond positively. Commissioner Peterson agreed with being proactive and wondered why there wouldn't be a need for liability insurance.