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B. Form otRequest. , (Page 30 of City's Data Practices Policy) <br />Id The request for public data may be made by telephone, in <br />writing or in person. In order to preserve efficient operation <br />of City departments, each department head may establish <br />limits on the number or types of requests to which the <br />department will respond over the telephone. Written requests <br />are preferred and may be required by the Responsible <br />Authority or designee. <br />C. Time Limit. (Page 30 of City's Data Practices Policy) <br />%I Authorized City employees will respond to all requests <br />for public data in a reasonably prompt manner. Whenever <br />possible, the authorized City employees will immediately <br />provide the requested information or allow the requesting <br />person to inspect the public data. <br />Where an immediate response would unreasonably interfere <br />with the efficient performance of the City's operations, an <br />authorized City employee may require that the requesting <br />person make an appointment or return at a later time to <br />inspect or to pick up copies of the: requested data. Any delay <br />in providing requested data must be reasonable in relation to <br />the quantity of data requested, the time needed to retrieve and <br />collect the requested data. <br />D. Fees. (Page 38 and Exhibit H of City's Data Practices Policy) <br />% Fees may be charged only if the requesting person asks <br />for a copy or electronic transmittal of the data. Fees will be <br />charged according to the City's standard photocopying policy, <br />unless significant time is required. In that case, the fee will <br />include the actual cost of searching for, retrieving, and <br />copying or electronically transmitting the data. The fee may <br />not include time necessary to separate public from non-public <br />data. <br />3. <br />