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party's failure to do so. Example agreements are shown at Exhibit M. The Responsible <br />Authority shall maintain a file of all such agreements. This provision applies to all contracting <br />parties whose contracts require access to data on individuals including, without limitation, <br />insurance companies and claims adjusters, city attorney, prosecuting attorney, and labor <br />consultants. <br />6. Training. The Responsible Authority shall provide or arrange for every new City <br />employee to receive instruction regarding the basic requirements of the Act and of this policy. <br />The Responsible Authority shall conduct or arrange for at least one training session per year for <br />all designees, to review the requirements of the Act and to inform designees of recent changes <br />in the Act. The Responsible Authority shall promptly inform designees of all legislative <br />enactments that change a data classification or change procedural requirements under the Act. <br />CM50884 <br />GA115-26 47 <br />