Laserfiche WebLink
IIII9i i i I i:lziiirl i Im <br />A. Appointment of the Responsible Authority. <br />As required by the Act, the City Council has appointed a Responsible Authority, who has full <br />administrative authority to carry out the duties assigned by the Act and Minnesota Rules, Chapter <br />1205. (Minn. Stat. § 13.02, subd. 16; Minn. Rules, Pt. 1205.2000.)" A copy of the resolution <br />appointing the Responsible Authority is found at Exhibit J. <br />Minnesota Statutes, section 13.05 lists the duties of the Responsible Authority in administering <br />the Act. Exhibit K contains a "Data Practices Act Compliance Checklist" outlining the duties and <br />responsibilities of the Responsible Authority in administering the Act. <br />IB. Assignment of Designees. <br />Minnesota Statutes, section 13.03, subd. 2 provides that the Reponsible Authority may appoint <br />one or more designees to assist in performing the duties required of the Responsible Authority <br />under the Act. The Responsible Authority, with the advice and cooperation of the department <br />head, shall assign in writing one or more designees. The designee is the person in charge of <br />individual files or systems containing government data and who receives and complies with <br />requests for government data. A list of designees is found at Exhibit L. The Responsible <br />Authority shall update Exhibit L as necessary to assure that the list is at all times accurate. <br />IC. Security Safeguards for Government Data. I <br />1. Access to Not Public Data by City Employees. Only those employees whose job <br />responsibilities require them to have access will be allowed access to files and records that <br />contain not public data. The department head, with the advice and consent of the Responsible <br />Authority, must determine which positions require access to not public data and must inform and <br />instruct all department employees regarding the records to which employees are and are not <br />allowed access. <br />2. Intraoffice Communications. Employees shall exercise care not to discuss, disclose, or <br />otherwise release the contents of not public data to City employees whose job responsibilities do <br />not require access to the data. <br />3. Removal of Data Restricted. Data that is classified as not public must be kept and filed <br />only in City offices, and employees may not keep or maintain files of not public data at their <br />homes. Employees may take not public data outside of City offices for up to one day only when <br />necessary for attending to City business and only with prior approval of the appropriate <br />CAH50584 <br />GA115-26 45 <br />