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2. The City has adopted a Records Retention Schedule, which must be updated at least bi- <br />annually by the Responsible Authority. City employees must dispose of records in accordance <br />with the Records Retention Schedule. If a record does not appear in the Records Retention <br />Schedule, the department head should notify the Responsible Authority. Proposed revisions to <br />the Records Retention Schedule must be referred to the Responsible Authority. <br />3. The Responsible Authority must keep records containing government data in such an <br />arrangement and condition as to make them easily accessible for convenient use. Photographic, <br />photostatic, microphotographic, or microfilmed records shall be considered as accessible for <br />convenient use regardless of the size of such records. Every department head is designated to <br />perform the Responsible Authority's obligations under this paragraph with regard to records <br />maintained in his or her respective department. (Minn. Stat. § 13.03, subd. 1) <br />CAH50884 <br />GA115-26 4 <br />