5.D. PRSR 07-12-2005 - Laserfiche WebLink

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requirements of the open meetings law and any other applicable statutes are followed, any rules imposed on the board by its creator are obeyed, and the board adheres to the general principles listed earlier. Most of the rules in this book are merely suggested procedures, and each board should feel free to change them to suit local needs and customs. For example; Rule 9 eliminates the requirement of a second to a motion. The board may choose to adopt that mle or not. Alternative wordings and optional language for some of the roles are shown enclosed in brackets. Suggested Rules of Procedure Rule 1. Regular Meetings The boazd shall hold a regulaz meeting on the [ ~ of each month, except that if a regular meeting day is a legal holiday, the meeting shall be held on the next business day. The meeting shall beheld at (. _] and shall begin at [ 1. A copy of the boazd's current meeting schedule shall be filed with [the clerk to Ure board of county commissioners] [the city clerk] [the boazd's clerk or secretary]. Comment: Most local government boards aze required by law to meet at regular intervals. G.S. 143-318.12(a), part of the open meetings law, requires the schedule of regular meetings for public bodies covered by that law to be kept on file as follows: (a) each public body that is part of a county government keeps the schedule on file with the clerk to theboazd of commissioners; (b) each public body that is part of a city government keeps it on file with the city clerk; and (c) other publiobodies file the schedule with Ute body's clerk or secretary. If a public body in the third category does not have a clerk or secretary, the schedule must be kept on file with the clerk to the boazd of county commissioners of the county in which the board regulazly meets: Rule 2. Special, Emergency, and Recessed [or Adjourned] Meetings (a) Special Meetings. The chair [or a majority of the members] may at any time call a special meeting of the board. At least forty-eight hours before a special meeting called in this manner, written notice of the meeting stating its time and place and the subjects to be considered shall be (I) given to each boazd member; (2) posted on the board's principal bulletin board or, if none, at the door of the board's usual meeting room; and (3) mailed or delivered to each newspaper, wire service, radio station, television station, and person who has filed a written request for notice with [the board's clerk] [the board's secretary] [a person designated by the boazd]. A special meeting may also be called or scheduled by vote of the board in open session during another duly called meeting. The motion or resolution calling or scheduling the special meeting shall specify its time, place, and purpose. At least forty-eight hours before a special meeting called in this manner, notice of the time, place, and purpose of the meeting shall be (1) posted on the boazd's principal bulletin board or, if none, at the door of the board's usual meeting room and (2) mailed or delivered to each newspaper, wire service, radio station, television station, and person who has filed' a written request for notice with [the board's clerk] [the board's secretary] [a person designated by the boazd]. [Such notice shall also be mailed or delivered at least forty-eight hours before the meeting to each board member norpresent at the meeting at wht~hRhe special meeting was called or scheduled.] OL13~'those items of business specified in the notice maybe discussed or transacted at a special meeting, unless (1) all members are present and (2) the board determines in good faith at the meeting that i[ is ` G