7.2. SR 01-18-2011 - Laserfiche WebLink

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CHAPTER 7 c. Technology A~1nne,g v. /ndep. srrr. Dsr h'i~. It is not entirely clear how the open meeting law applies to technology, zh~r, 336 N.w.2a sto (Minn. 1963); See LMC Information such as e-mail or tele hone calls. Althou h the law does not s ecificall P g P Y Memo, Mee,ings n~(:iN address the use of a-mail and other technology, it is possible that any form couni~irs, for more infom,ation. of communication between councilmembers or members o o er pu Ic bodtes cou vto ate t e open meeting law un er certain ctrcumstances. Elecrmnic Cnnnuamicnli°ns l3 ~ cil e b t C'c As a result, city councils and other public bodies should not use a-mail, u iun nr nr er;e, e een LMCiT risk management tele hone calls, and other technolo to communicate back and forth with P memo; u+.v) oy-urn of er members of the public body when both of the followin>7 ctrcumstances exist: • When a uoq rum of the council or public body will be contacted regarding the same matter. • When city businesses is being discussed._ 4. Open meeting exceptions The open meeting law is designed to favor public access. Therefore, the few exceptions that do exist are carefully limited to avoid abuse. Mir,n. star ~ 13n.os, sand. All closed meetings, except those closed as permitted by the attorney-client ild)• privilege, must be electronically recorded at the expense of the public body. Unless otherwise provided by law, the recordings must be preserved for at least three years after the date of the meeting. n-Linn. 5tat.~~' 13D.01. suhd. 3; Before closing a meeting under any of the following exceptions, the public Minn. Stat. § 13D.0-i, Suhi1. 5; See The Free Press r. (:ounry~ of body must state. on the record, the specific QTOUnds that Hermit the meeting r3lue I;'nr•tlr, 677 N.w.2d 471 t close and describe the sub'ect to be discussed. The same notice (Minn. Ct. App. 2004) (holding ' requirements that apply to open meetings also app y to closed meetings. that the county s statement that itwas closing a meeting under - For example, if a closed meeting takes place at a regu ar meeting, the notice the attorney-client privilege to requirements for a regular meeting apply. Likewise, if a closed meeting discuss "pending litigation" did takes place as a special meeting or as an emergency meeting, the notice not satisfy the requirement of describing the subject to be requirements for a special meeting or an emergency meeting would apply. discussed atthe closed meeting). a. Labor negotiations btinn. Slat. ~ I3I).03. subd. i The city council may, by majority vote in a public meeting, decide to hold a (b>. closed meeting to consider its strategy for labor negotiations, including negotiation strategies or developments, or discussion of labor-negotiation proposals. The council must announce the time and place of the closed meeting at the public meeting. HANDBOOK FOR MINNESOTA Cl'rIES This chapter last revised 12/2010 7: I 1