7.1.A. PRSR 01-12-2011 - Laserfiche WebLink

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El ~ River Recreation Department POLICY FOR FIELD USE Effective January 1, ?003 Prim•ities The following priority schedule will be used for identifying associations and field use: Priority One: One associatiot>/group per sport/activity and population served. This association will be the association with seniority if it serves the lazgest nwnber of participants. Priority Two: All other groups requesting fields. Field Use Fields will be scheduled for Priority One first. Groups must allow a minimum of 14 days for the processing of their request. Field use will be assigned based on the previous year's participation numbers as well as what fields are available for use. Requests must be submitted in writing by the deadline as determined by the Parks & Recreation Department to ensure field availability. Field Mainteuaoce Fields will be maintained in accordance with industry standazds as outlined by Priority One association based on the schedule supplied by the association. Any changes to [he original schedule must be completed in writing at leas[ 2 business days before the need or no maintenance will be provided and change request may be denied. We are not responsible for any messages left on the voice mail system. No changes may be made to City fields by anyone other than the City. Fees Priority One Fees: The City will set fees each season. This fee, auy outstanding bills, and a complete participant roster must be submitted to the Recreation Department before any scheduling needs will be considered for that season. This fee will cover the following basic services: • Coordination of scheduling and maintenance • Portable toilets at each site • General field set up for dames, excluding items listed below These items are not included in seasonal fees and will be billed at actual cost unless otherwise noted: • Maintaining a field more than once each day • Extra portable toilets and/or cleanings • Moving ofbases - $25/move Priority Two Fees: All other Applications for Facility Use received for fields will be reviewed once scheduling is complete for the associations. Field use fees will be as determined by the City. This fee covers use only. No maintenance will be performed nor may any changes be made to the field by the persons/groups reserving the field. Any maintenance or changes to fields maybe requested and will be reviewed for feasibility. If we are able to honor requests, fees will be assessed based ou actual expenses incur7ed as determined by the City.