5.5. ERMUSR 12-14-2010 - Laserfiche WebLink

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Elk River ., . Municipal Utilities 13069 Orono Parkway • P.O. Box 430 Elk River, MN 55330-0430 UTILITIES COMMISSION MEETING Phone: 763.441.2020 Fax: 763.441..8099 TO: FROM: Elk River Municipal Utilities Commission Theresa Slominski -Finance Director John Dietz, Chair Jerry Gumphrey, Vice Chair Da 1 Thom son, Trustee MEETING DATE: AGENDA ITEM NUMBER: December 14, 2010 5.5 SUBJECT: Miscellaneous Write-offs BACKGROUND: Write-offs for miscellaneous invoices from Miscellaneous Accounts Receivable are presented for your review. They total $10,773.34 and are separate from the Utility Billing write-offs reviewed quarterly. DISCUSSION: Typically, on a quarterly basis write-offs are presented to the commission for review. However, invoices from Miscellaneous Accounts Receivable have not been presented this year and we would like to process these in December 2010, rather than waiting until January 2011 when the other quarterly write-offs will be presented. The attached amounts cover items from 2007 through 2009 that we are unable to collect on. These items are not associated with a utility account, but are separate invoices related to various activities that are identified in the comments area. Invoices 017181 and 017348 originate from auto accidents causing damage to our system where there was no insurance to bill and so the individuals were billed. Write-offs for the first, second, and third quarters were $89,757.97. We have received funds from our collection agency's efforts which bring the total down to $68,664.29. With the above mentioned write-offs, the year-to-date total would be $79,437.63, which is less than 1 % (.307%) of estimated sales. The budgeted write-off amount was for $95,000. (These numbers include both water and electric amounts.) ACTION REQUESTED: Staff recommends that the Elk River Municipal Utilities Commission accept this write-off listing for the miscellaneous invoices to process in 2010.