04-23-2002 LIB MIN - Laserfiche WebLink

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Elk River Library Board Minutes Apri123, 2002 Leslie Anderson, Chair Present Geraldine Graham, Vice Chair Present Jeri Miller, Secretary Present Gloria Bailey Absent Jennifer Sharp Present Also present: Mick Stoffers, Librarian The meeting was called to order at 6:35 pm. It was determined that a quorum was present. We welcomed two people to the meeting. Jennifer Sharp is our newest board member. She will be serving until December 31, 2003. (This date may be in error. The correct termination date would be December 31 2004 if Ms. Sharp is to serve a three year term). Tom Thompson was welcomed as a visitor. He is exploring his interest in becoming a board member. The agenda was adopted with the addition of a report on shelving. Secretary's Report Ms. Graham made a motion to approve the Secretary's Report. The motion was seconded by Ms. Anderson and passed unanimously. There was no correspondence. The Suggestion Box was not out for public use for two to three weeks during April as the GRRL was conducting a survey. Information from that survey will be distributed to the board once it has been compiled by GRRL. Treasurer's Report The balance sheet layout was reviewed. Ms. Stoffers explained that the front page was the reserve fund. This money comes from a set aside from the landfill and from any monies that aren't used in a fiscal year. Line item amounts were reviewed including what type of expenditure was acceptable for a particular line item. Personnel Services are monies for Public Works employees who do maintenance duties such as snow removal, mowing, light bulb replacement, etc. No staff salaries come from this budget but are paid through GRF_L. The budget runs from January to January. A meeting is usually held in June to start to prepare for next years' foreseeable expenses. A motion was made and seconded that the treasure's report be approved. Passed unanimously. Librarian's report Cabinets- this project is temporarily on hold as the shelving project is finalized to assure that there is sufficient money for both projects.