08-10-2010 ERMU MIN - Laserfiche WebLink

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Page 2 Regular meeting of the Ells River Municipal Utilities Commission August 10, 2010 5.1 Minnesota Municipal Utilities Overview by MMUA (verbal) Greg Oxley of MMUA gave a presentation on the State of Minnesota's Municipally Owned Utilities and the importance of future power generation. 5.2 Review and Consider 2011 Bud¢et Schedule The timeline for the 2011 budget schedule was reviewed along with the Travel and Training budget figures. No action required at this time. 5.3 Review Securi/v Systems Department Growth At the July ERMU Commission meeting, staff was directed to look into the financial security of the Security Systems Department. Lorrie Franz and Theresa Slominski researched the progress for this project. Prior to 2004, ERMU Security Systems were operating without established dedicated resources. Since then, after specifically dedicating resources the department has grown into a good and reliable business. 5.4 Review Commercial Customer Procedure for Early Identification of Potential Default At the July 13, 2010, ERMU Commission meeting, the second quarter write-offs were presented for review. Out of that review a request was made for management to meet with staff and create a procedure for eazly identification of potential default of the wmmercial customers. Staff met to determine an efficient way of identifying the accounts that haven't paid by the due date. The Power Manager program has an Accounts Receivable report mechanism in place that could be programmed to provide a customer balance listing that would identify accounts that aze past due and have a designated balance of $500 or more. This list would be reviewed by the Credit and Collections Specialist who would identify the customers that should be followed up with. Troy Adams asked the Commission if a deposit should be collected on all commercial accounts: Consensus of the Commission was to require a deposit on commercial accounts going forwazd and if an existing customer becomes delinquent, a deposit would be requested at that time. 5.5 Review and Consider Water A¢reement with ISD 728 The City of Ells River's private well by the City shop location neaz Hales ball field is failing. The City of Elk River has allowed the schools to use this well for irrigating the ball fields. Staff is currently working with the City of Elk River and ISD #728 to try and conserve water and save the school money. Lori Johnson said they aze in the preliminary stages of researching the history of the agreements between the school and the City of Elk River regarding the shazed use of the private well. John Dietz hoped an amicable agreement could be reached and Lori Johnson stated they aze trying to honor the previous agreements and provide a solution to their watering needs.