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/--~ ~/ <br />City of <br />Elk --~-~ <br />River <br />REQUEST FOR ACTION <br />TO ITEM NUMBER <br />Ci Council 4.2. <br />AGENDA SECTION MEETING DATE PREPARED BY <br />Consent September 13, 2010 Jessica Miller, Executive <br /> Secre /De u Ci Clerk <br />ITEM DESCRIPTION REVIEWED BY <br />Special Event Permit to The ECFE Advisory Council for 1K Tina Allard, Ci Clerk <br />Walk and 5K Walk/Run REVIEWED BY <br /> Lori ohnson, Ci Administrator <br />ACTION REQUESTED <br />Council motion approving a special event permit to the ECFE Advisory Council for 1K walk and a 5K <br />walk/run scheduled for October 9, 2010 with the following conditions: <br />1. Applicant shall be responsible for garbage clean-up. <br />2. Walkers/runners are to utilize sidewalks, trail systems, or road shoulders throughout the entire <br />route. No road closures will be permitted. <br />3. The ECFE Advisory Council shall designate race marshals to monitor the race route and <br />participants. <br />BACKGROUND/DISCUSSION <br />The ECFE Advisory Council is requesting to host a 1 K walk and a 5K walk/run on October 9, 2010. <br />Below is a synopsis of the request: <br />^ Both routes will begin and end at The Handke Center. <br />^ The event begins at 9 a.m. and goes unti112:30 p.m. The walks/run begin at 10 a.m. <br />^ The event is open to the public. The ECFE Advisory Council is expecting approximately 100 <br />participants. <br />^ Following the event there will be snacks, activities, and games. Inflatable bounce houses, gym <br />activities, and a book fair will be featured. <br />The ECFE Advisory Council requested that the streets on the entire route be closed during the event; <br />however, city staff is recommending that request not be approved. City Engineer Justin Femrite and <br />Police Captain Brad Rolfe reviewed the application and concur that the sidewalk and trail systems along <br />the route are sufficient to accommodate the walkers/runners. If the participants chose not to run on the <br />concrete walks, the shoulders of the roadway along the route are wide enough to accommodate them. <br />Staff spoke to the ECFE Advisory Council and they are agreeable to using the sidewalks, trails, and <br />shoulders. Another organization held a similar event in May with approximately 400 participants and no <br />road closure was required during that event. <br />ATTACHMENTS <br />^ Route map provided by applicant <br />N:\Public Bodies\Ciry Council\Council RCA\Licensing\Special Event\ECFE Run.doc <br />