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City Council Minutes Page 3 May 12, 2003 The Finance Director also noted that bids for the fence have been received. She indicated that the bids came in twice as high as budgeted and requested that the Council reject the bids and authorize staff to re-advertise for the fence bids. Councilmember Mofin asked about the future change order amount in the May 6, 2003, project summary and the Finance Director responded that the figure is an estimate from the architects. COUNCILMEMBER MOTIN MOVED TO APPROVE THE FOLLOWING BIDS: IRRIGATION BID TO GREENSCAPE LANDSCAPING IN THE AMOUNT OF $28,975.00 FOR THE PUBLIC SAFETY, CITY HALL, AND UTILITIES PROJECTS · AWNINGS BID TO HOIGAARDS IN THE AMOUNT OF $15,950.00 FOR THE CITY HALL AND UTILITIES PROJECTS AWNINGS BID TO HOIGAARDS IN THE AMOUNT OF $3,575.00 FOR THE PUBLIC SAFETY PROJECT COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER TVEITE MOVED TO REJECT THE FENCE BIDS DUE TO THE BIDS BEING TWICE AS HIGH AS ESTIMATED. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.2. Consider Resolution Adopting Final Assessment Roll in the Matter of the Pavement Rehabilitation Improvement of 2003, Public Hearing City Engineer Terry Maurer reviewed the project scope and the assessment issues related to the project. He indicated that the assessment rate for the 2003 Street Rehabilitation project is $5,000 per residential unit, with the Handke school property, city library, churches and commercial establishments proposed to be assessed additional residential units. Mr. Maurer indicated that the assessment is proposed at 7 years for $5,000 assessments and 10 years for those over $5,000. He indicated that if requested by a property owner, the 7-year payment period could be extended to 10 years. The City Engineer indicated that it would be difficult to install sidewalks in some areas without impacting mature vegetation. He recommended that the Council authorize the installation of sidewalks only in areas that do not impact mature vegetation. The City Engineer indicated that after reviewing traffic counts on the west end of Fourth Street, he is recommending that the street width be reduced from 42 feet to 38 feet. He indicated that the traffic counts do not warrant a 42-foot street width. The churches at the west end of Fourth Street requested that the street be maintained at 42 feet in order to provide a safe, on-street parking area for Sunday service. The City Engineer recommended that the Council not adopt the assessment roll or award the bid on the project until the City knows the results of the State Legislative Session and how any adopted bills will affect the City's ability to fund the project.