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City ~ <br /> I iver <br /> <br />Police Department <br /> <br />MEMORANDUM <br /> <br />TO: <br /> <br />FROM: <br /> <br />DATE: <br /> <br />SUBJECT: <br /> <br />Mayor and City Council <br /> <br />Captain Brad Rolfe <br /> <br />05/15/03 <br /> <br />Public Safety Building Furniture Costs <br /> <br />On May 6, 2003 furniture costs for the new public safety facility were submitted to the <br />Police Chief and Fire Chief. The furniture costs included various new tables and chairs <br />needed for the additional spaces as well as reupholstermg various existing chairs, which will <br />be brought over to the new facility. Closer examination of FFE costs prompted a re- <br />evaluation by police and f~re staff and consideration of other options to reduce FFE costs. <br /> <br />On May 12, 2003, police and fire staff met with Pam Sabesta from Commercial <br />Environments, Inc. Pam has also been working with city hall staff regarding furniture needs <br />for the city administration portion of the building project. Purchases through Commercial <br />Environments, Inc. are on the state contract and do not require bids. <br /> <br />We were able to identify significant cost reductions through a combination of reevaluating <br />specific furniture types, brands, features/finishes, and reconsideration of the need to <br />reupholster existing furniture. New cost estimates have shown a cost savings of <br />approximately $29,561 from original estimates. <br /> <br />These savings include a reduction in new furniture costs and a potential additional savings of <br />$11,247 if reupholstering furniture going to the police department is delayed and potentially <br />deleted. <br /> <br />Existing office chairs are in generally good shape. Reupholstering was being considered for <br />two reasons; increased longevity (current furniture is 10 years old), and aesthetics <br />(reupholstered furniture will match new furniture). It is the recommendation of staff that <br />reupholstering police office furniture be delayed until after the move. At that time, a more <br />accurate assessment can be made whether reupholstering would be advantageous or not. <br />We are requesting that the reupholstering funds for police chairs ($11,247) be left in the FFE <br />budget until that determination is made. <br /> <br /> <br />