5.2. SR 06-14-2010 - Laserfiche WebLink

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REQUEST FOR ACTION To Item Number Ma or and Ci Council 5.2. Agenda Section Meeting Date Prepared by Worksession une 14, 2010 Lori ohnson, Ci Administrator Item Description Reviewed by Goal/Visioning Proposal Reviewed by Action Requested Authorization to contract with Jermaine Davis Seminars and Workshops, Inc., to facilitate discussion on creating and achieving Elk River's purpose, vision, and goals. Background/Discussion Earlier this year the Council authorized me to work with staff to develop a set of city goals for the Council to review and consider. I was requested to bring back a proposal to achieve this goal for Council consideration. As part of developing the proposal that is in front of you, I asked department heads and some division managers to assist in refining the need and goals, setting the process, and selecting a facilitator by serving on two different committees that I facilitated. Members included John Cunningham, Tina Allard, Jeremy Barnhart, Troy Adams, Tim Simon, Bill Maertz, and Jeff Beahen. One committee focused on teambuilding and another on visioning and goals. Overwhelmingly, the request of the committees was that the teambuilding need was insignificant and that the focus should be on setting city wide goals. The committees strongly felt that having well defined goals in it self further unifies the team. With this in mind committee members Tim Simon, Bill Maertz, Jeff Beahen, and I identified and reviewed possible facilitators and eventually interviewed two. The committee unanimously recommends Jermaine Davis as the facilitator. Mr. Davis has worked in other cities to accomplish a similar outcome. The committee felt that his energy, experience, and knowledge of the topic would produce the best end result by engaging the department heads and division managers throughout the process. The proposal includes two eight hour facilitated discussions to develop the purpose, vision, and goals. Approximately 30 department heads and division managers would be involved in all or parts of these discussions. The proposal also includes a four hour follow up three to five months later to monitor progress and determine any additional steps needed to achieve the desired outcome. In the end, the result of this entire exercise is to develop a plan to make the work actionable and sustainable. Finally, as we discussed previously, the Council would review the purpose, vision, and goals that the staff develops and respond to those with Council feedback and eventual adoption. The clearly defined Council approved goals will help the staff work efficiently and effectively to achieve the Council's objectives. S:\Public Bodies\Council\I.ori\2010\Visioning Goals Proposal.doc