6.3. SR 11-06-1995 - Laserfiche WebLink

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L� ITEM 6.3. October 30, 1995 CONSULTING ENGINEERS File: 230 - 216 -30 1326 Energy Park Drive St. Paul, MN 55108 612.644 -4389 Mr. Pat Klaers 1- 800 -888 -2923 City Administrator Fax: 612 -644 -9446 City of Elk River 13065 Orono Parkway P.O. Box 490 Elk River, MN 55330 RE: MNDOT TRAFFIC CONTROL SIGNAL AGREEMENTS Dear Mr. Klaers: As you requested, I have reviewed the two traffic signal agreements as prepared by CIVIL ENGINEERING: MNDOT and sent to the City recently. They are agreement numbers 72759 and 72760 -R. ENVIRONMENTAL MUNICIPAL The first agreement 72759 is for the equipment that MNDOT supplied for the two signals .PLANNING located on School Street at Freeport and at Jackson Road. As you recall, MNDOT agreed SOLID WASTE to provide the controllers and the cabinets for these two signals at a cost of $30,000 to the STRUCTURAL City. Apparently, through some quirk in their bookkeeping, they have not billed the City SURVEYING for this equipment until now. This agreement contains standard language about the roles TRAFFIC and responsibilities of the City versus MNDOT. TRANSPORTATION The second agreement number 72760 -R is for maintenance by State forces of the traffic ELECTRICAL/MECHANICAL signals located on School Street at Freeport Avenue and Jackson Road. In this case, ENGINEERING: MNDOT is concerned about the maintenance of the signal at Freeport and the potential HVAC affect it will have on the TH 169 and School Street system. In fact, the two signals are POWER DISTRIBUTION actually looped together electronically. If the Freeport signal malfunctions, it can have a SCADA detrimental effect on the TH 169 signal and the ability of the highway to carry traffic. In SYSTEM CONTROLS an effort to get the City to adopt this agreement, they have also written in the signal at School and Jackson. This agreement states that MNDOT will maintain the signals with their forces, bill the City for the actual cost of maintenance plus materials, and expects the City to pay promptly when invoiced. Maintenance can either be routine activities by MNDOT personnel, or an on -call basis, if there is a problem with the signal. Phil Hals has discussed with MNDOT his ability to do routine maintenance and adjustment on the signals. MNDOT has agreed that Phil can do minor items that he feels comfortable with. The maintenance agreement is written such that the City has the right to cancel it, if they OFFICES IN: deem it appropriate. Given this, I see no problem with the City entering into both of these •MINNEAPOLIS agreements. Each agreement has an attached resolution that needs to be considered by the PRIOR LAKE City Council and then the agreement executed by the Mayor and City Administrator. ST. PAUL WASECA 230/216- 2709.oct An Equal Opportunity Employer